Executive Assistant to worlds largest search engine company
We are seeking an experienced Executive Assistant to provide dedicated support to two Directors within our Cloud division. One director oversees Cloud operations across the Nordics, while the other focuses specifically on the Sweden Cloud segment. This role is pivotal in bridging leadership and the Cloud Nordics team, ensuring seamless operations and communication.
About the Role: As an Executive Assistant, you will manage a variety of administrative tasks and program management activities to support our top executives and their teams. You will be part of a dynamic and diverse work environment with flexible working hours and locations. Reporting directly to senior executives, your key responsibilities will include:
- Calendar Management: Schedule, maintain, and update calendar events for the executives with minimal guidance. This is a significant part of the role, requiring 60-70% of your time.
- Travel Management: Coordinate travel for executives and their teams, including visa and passport support and pre-travel preparations.
- Expense Reporting: Perform expense management tasks, including completing and reviewing expense reports and purchase orders.
- Meeting Coordination: Prepare meetings, ensuring all details are in place and creating meeting materials.
- Partner Collaboration: Partner with other Executive Assistants for meeting and event planning.
- Proactive Support: Anticipate the needs of the directors and act one step ahead to ensure smooth operations.
About You: We are looking for someone with previous experience in similar administrative roles, ideally in a sales or high-tech environment. You should have:
- 5+ years of experience supporting multiple executives simultaneously.
- Proven experience in calendar management.
- Strong understanding of expense processing and approval procedures.
- Ability to manage confidential information with discretion.
- Experience in meeting coordination and setting agendas.
- Excellent relationship-building skills and a proactive approach.
- Proficiency in travel management and planning.
- Strong English language skills; English fluency is crucial for this role.
About the Client
The client is renowned as the world’s largest search engine company, leading the industry with innovative products and services that enhance user experience globally.
Contact Information If you have any questions about the position or the recruitment process, feel free to contact the responsible recruiter via jesper.jenefjard@adecco.se
For questions regarding registration, please contact support at info@adecco.se
We look forward to receiving your application!
Keywords Administrator, Executive Assistant, Program Manager, Search Engine Industry, Event Planning, Expense Management, Travel Coordination, Calendar Management, Confidentiality, Adecco
