Office Manager

Office Manager

We are now looking for an Office Manager to join our team.

We are now looking for a bright, articulate, detail-oriented Office Manager with outstanding problem-solving and communication skills to support our constant growth. If you are highly motivated and organized, then this might just be the job for you. Your job as an Office Manager can include everything from helping with time and daily management, scheduling meetings, correspondence, note-taking, report creating, and offering other clerical duties. You can also expect to take notes, schedule meetings, and send emails on behalf of your manager, as well as organize events.

This role also requires a significant amount of communication and coordination with other staff and departments, including senior-level officials.

Responsibilities
  • Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
  • Manage office supplies inventory and place orders as necessary
  • Perform receptionist duties, greet visitors
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Develop office policies and procedures, and ensure they are implemented appropriately
  • Maintain physical and digital employee records
  • Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
  • Provide assistance to staff, managers, and senior-level officers as needed
  • Schedule appointments, meetings, and reservations as needed
  • Set up meeting rooms, including but not limited to room layout, audio-visual equipment setup, catering, and IT support
  • Ensuring all rooms are left in a tidy and reasonable manner
  • Communication and cooperation with maintenance employees and outside vendors
  • Provide standard clerical duties as assigned
  • Process and report on office expenses
  • Receive invoices and review for accuracy
  • Maintain and order necessary office equipment and supplies as needed
  • Make travel arrangements
  • Create written and typed reports, including memos and business letters
  • Help organize small to large-scale events and provide ongoing assistance during events
  • Act as the first point of contact for the employer as necessary
  • Provide other administrative support as necessary
Required experience and skills:
  • Hands-on experience with MS Office Suite and Google Workspace
  • Excellent time-management abilities with the ability to prioritize tasks
  • Highly organized and able to create an organized and easy-to-follow system for others
  • Ability to handle multiple tasks and duties simultaneously
  • Independently motivated, with the ability to take on tasks and duties without immediate direction
  • Working knowledge of general office equipment
  • Basic math skills
  • Great team player
  • Comfortable with routinely shifting demands
  • A high degree of attention to detail
  • Highly dependable and trustworthy
  • Extremely effective communication skills with a talent for operating across different levels of an organization
Bonus points for candidates
  • Technical background
  • Critical thinking
  • Curious minds
  • Proactiveness
  • Goal-oriented individuals
  • Proven work experience as an Office Manager, Personal assistant, Administrator, or similar role
  • Strong multitasking abilities and organizational skills
  • Additional qualification in Office Administration
How to apply

Send us your CV and cover letter in English. Submit your application as soon as possible. Our selection process is continuous, and the advertisement may close before the recruitment process is completed if we have moved forward to the screening or interview phase.

Other information

Start: As soon as possible.

Contract: Full time.

Location: EPTI's Head Office at Linnégatan 87 in Stockholm.
Mer info
Område Stockholms stad
Yrkesroll Administration, Kontorschef
Typ av anställning Heltid, Tillsvidareanställd
Hemsida https://epti.com/
Sista ansökningsdag 14 nov 2022 (46 dagar kvar)

Om arbetsgivaren

EPTI invests capital and operational support for companies, entrepreneurs, and founders to build market-leading innovative companies under the motto "We Empower Innovation." As a company builder, this is done by adding experience from other founders, capital, resources, processes, state-of-the-art technology, commercial execution, and marketing. EPTI also starts companies and joint ventures with driven co-founders and companies. The companies in EPTI's portfolio are in the segments of Gaming, Fintech, Marketplace, SaaS, and Core. Since its start in 2017, a portfolio of more than 25 companies has been built up in eight European countries. EPTI's shares are admitted to trading at Nasdaq First North Growth Market.