Executive Assistant and Reception Services

Company description:

JELD-WEN (NYSE:JELD), founded in 1960, is one of the world’s largest door and window manufacturers, with more than 22,000 employees operating in 24 countries globally. Headquartered in Charlotte, North Carolina, JELD-WEN designs, produces and distributes an extensive range of interior and exterior doors, wood, vinyl and aluminium windows and related products for use in the new construction and repair and remodelling of residential homes and non-residential buildings.

Job description:

 

Executive assistant for Swedoor Sweden

Are you looking for an opportunity, where you can play a pivotal role in supporting the Sales Director and the VP of Sales in Europe?

As our new Executive Assistant (EA) you will be reporting directly to our sales director, Charlotte Mattsson, and you will furthermore act as office manager, where you will oversee our daily office operations, for our office in Huskvarna, providing administrative, organizational and content related support.

Ideally you have excellent communication, organizational, and time-management skills, as well as the ability to multi-task and prioritize effectively.

Your main responsibilities

•Extensive diary management for Sweden Sales director and VP Sales Europe including supporting on the coordination of key customer meetings
•Delivery, facilitation, and coordination of projects
•Assist with the production of project plans, which detail deadlines and responsibilities.
•Coordination of travel and accommodation arrangements for Sales Director and VP Sales Europe and wider direct reports for larger meetings
•Scheduling of leadership team meetings, ensuring participant attendance, agenda building capturing minutes and actions for meetings, circulating them to participants as relevant
•Sourcing pre-reading materials and ensure these are circulated in a timely manner for meetings
•Presentation creation and facilitation of inputs from all functions
•Coordination of the leadership communication processes from board meetings reports and presentations through to employee recognition schemes
•Collating and coordinating approvals for expenses for Sales Director and VP Sales Europe with monthly timelines 
•Supporting major sales events with planning and facilitation
•Oversee and manage daily office operations, including maintenance of the office, equipment, and supplies, and procurement of new equipment and supplies as needed
•Handle incoming and outgoing mail, including courier services, and ensure timely delivery of mail and packages

Required profile:

In addition, you will also be responsible for collecting and collating the input from the various sales regions across Europe and collating the information into standardised reports, within tight timescales. 

 

In this position you will also have the opportunity for developing, in terms of leading smaller projects and demonstrating initiative as part of the European Sales Management Team

 

Your background

•Experience within balancing multiple stakeholders - Customers, senior executives and owners, with the ability to maintain confidentiality and to be discrete.
•Proven experience using the full Microsoft Office Suite, particularly Outlook, PowerPoint, Excel, MS Teams and teams
•Confident in building presentations and drafting reports
•Experience of working within a large multinational company would be advantageous.
•Supporting Director / Executive level managers
•Diary management  and comfortable making and communicating short notice adjustments
•The ability to produce and interpretate commercial and financial reports
•Experience of CRM systems, aswell as knowledge of Salesforce CRM is advantageous
 

What we offer:

 

GOOD REASON TO JOIN 

We act with integrity, invest in people, inspire through innovation, deliver on our promises, and improve every day. We are seeking talented individuals who share this purpose and values and want to excel in their field of expertise. We offer excellent benefits, a collaborative environment in which to apply your talent and a dynamic and growing company, with exceptional career progression opportunities. 

Would like to gain more information about the role and Swedoor & JELD-WEN as a company, then you are more than welcome to contact Talent Aqcuisition Partner Nordics, Jesper Laurholt on +45 28 43 50 63 

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JELD-WEN is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, gender identity, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.

Unless explicitly requested or approached by JELD-WEN, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services